
Our Complaint Handling Policy applies to all eligible complainants. However, we are committed to treating all complaints equally whether you are an eligible complainant or not.
An eligible complainant is defined by the FCA as:
Please note that if you are not an eligible complainant you will not be able to refer your complaint to the Financial Ombudsman Service (FOS) if you are not satisfied with our final response to your complaint.
We have a complaints procedure in place to ensure that all complaints are handled fairly, promptly and impartially.
All complainants, including those which are not eligible complainants, can contact us via, phone, email address, post or the form below.
Your complaint will be referred on to our Head of Customer Service, Jane Hart.
Any expression of dissatisfaction, from or on behalf of any stakeholder, irrespective of whether it is made verbally or in writing will be treated as a complaint. Once we have received your complaint, we will send an acknowledgement to you within three working days to confirm that we are dealing with your complaint. If the complaint can be resolved within three working days, we will issue a summary resolution communication responding to the complaint, explaining that we believe it to have been resolved.
As part of our investigations into your complaint, we will:
During our investigation, we will provide regular updates as to our progress and realistic timeframes for providing you with our “Final Response”. This will provide an assessment of the complaint as well as confirmation of whether it has been upheld or not. We will endeavour to send you a final response as soon as possible and not later than eight weeks after you make your complaint. Depending on the outcome and circumstances, we may then offer redress and/or take remedial action.
If you are an eligible complainant, our final response will also:
We will regard your complaint as closed in the following circumstances:
If you believe that you have witnessed something which contravenes our standards of personal or business conduct, we will support you in raising a whistleblowing concern. All concerns raised are taken seriously and fully investigated. The identity of staff, suppliers, members from the public or clients who raise a concern will be kept confidential and will not be discriminated against in any way because of raising their concern.
We are committed to taking all reasonable steps to maintain the confidentiality of the whistle blower unless required by law. Any abuse towards the individual making the disclosure will result in disciplinary action, including, in appropriate circumstances, dismissal.
Our Whistleblowing Champion, Danielle Jones, is responsible for overseeing all aspects of our whistleblowing response, ensuring our processes and procedures are functioning effectively, and she will try to resolve the matter as promptly as is reasonably practicable. Staff should read the Whistleblowing Policy before contacting to ensure the report is made correctly.
Reports can be made directly to our Whistleblowing Champion by either email: danielle.jones@downing.co.uk or by calling 02039549883.
If you are unhappy with our response, you may be entitled to refer the complaint to the Financial Ombudsman Service (FOS) for its consideration.
This must be done within six months of the date you receive our final response.
Address:
Financial Ombudsman Service
Exchange Tower
London
E14 9SR
Email: complaint.info@financial-ombudsman.org.uk
Helpline: 0800 023 4567